Short Description
The International Payroll Specialist is responsible for ensuring that the payrolls within Europe are delivered in a timely and accurate manner by the payroll provider and remains compliant with local laws and tax regulations. The role holder will be the subject matter expert on assigned payrolls for Netherlands, France, Spain, Germany, Italy, Romania and the US and will support the Global Payroll Manager and the HR Operations Team in creating consistent and standard processes in the region that support payroll processing.
Job Description
Key Responsibilities:
To be the subject matter expert on the assigned payrolls in Europe
Process and communicate all payroll updates and changes with high levels of accuracy and attention to detail to the relevant payroll vendor(s).
Ensure that data is received in line with established payroll formats and deadlines
To be primary point of contact for employee queries in relation to designated payrolls, resolving where possible and or escalation to the payroll provider
Be responsible for payroll funding in each location – salaries and 3rd party payments working closely with the Finance Treasury team
Handle payroll closing activities and manage social insurance, employment insurance and pension related tasks
Working with the payroll vendor, ensure year-end adjustments and statutory reporting requirements are completed accurately and on time
Identify, investigate and resolve discrepancies in payroll records
Maintain detailed process documents for all payrolls
Day to day interaction with the (global) payroll provider and sub-contractors if applicable (vendor management) to ensure the smooth running of the payrolls – escalating any issues to the Global Payroll Manager
Audit the payroll calculations and payroll output reports (G2N, Variance Report, pay slips, payment files, etc.) Identify, investigate and resolve discrepancies in payroll records with the payroll vendor
Support the Global Payroll Manager in projects to develop the payroll processes and database, identifying improvements, opportunities for process automation and implementing any resultant changes
Provide advice on best practices on routine as well as complex payroll transactions while ensuring compliance with relevant legislation and internal policies
Research and ensure knowledge is up to date on specific country labour and tax laws to ensure payrolls remain compliant
Working closely with the HR Operations team, conduct regular checks to ensure the integrity of the payroll and HR database, updating data as necessary and ensuring that the payroll database is working correctly
Support the Global Payroll Manager with any internal or external audits
Ensure the payrolls are operated as per the payroll control framework
Skills and Essential Experience:
3+ years of experience working in global payroll teams
Recent operational payroll experience within Europe (end to end process)
Expatriate payroll knowledge
Strong knowledge of German, Spanish and French payrolls
Processed international payrolls and worked with global payroll providers
Strong payroll systems experience
Excellent Microsoft Office skills, especially MS Excel
Highly organised and able to effectively multi-task and prioritise workload.
Proficient in at least one of the country languages with written and spoken English also required
Certifications:
- A formal payroll qualification is highly desirable