Administrative Professional
As an Administrative Professional, you will play a key role in ensuring the smooth operation of our office. Your primary responsibilities will include managing administrative priorities, maintaining reception areas, and overseeing procurement and inventory of supplies.
Key Responsibilities:
* Assist with answering the main telephone line, taking messages as appropriate;
* Ensure that reception areas are properly maintained and organized;
* Manage procurement and inventory of supplies;
* Serve as back-up to receptionist in the event of absences.
File Management:
* File clients' and the Bank's documents/correspondences, creating client legal files, correspondence files and offices files as appropriate and remove old files as needed;
* Organize files in systematic manner in the filing cabinets, ensuring that they are properly maintain and stored;
* Maintain the storage area and archives in a clean, organized and presentable manner, ensuring that documents are archived and old outdated documents are destroyed as appropriate;
* When required, assist the Client Lifecyle Management Team with retrieving client legal files from the protected area and ensuring that the files are returned to the protected area at the end of each business day;
* Print and mail client advices at the end of each period (e.g monthly, quarterly, semi-annually and annually).
Security & Safety:
* Ensuring the operational safety of the office for internal and external client and providing support (fire, security procedures, first aid and local regulations).
Required Skills & Qualifications:
* Strong multitasking and organizational skills
* Excellent communication and interpersonal abilities
* Knowledge of banking operations, investment products, and regulatory standards
* Proficiency in office software and systems
* Ability to work independently and under pressure
* Professional demeanor and commitment to confidentiality
Our Values
* Excellence drives us to be the best at what we do;
* Innovation fuels our progress;
* Respect underpins every interaction;
* Integrity shapes our actions;
* Together, we are One Team, united in serving our clients with unwavering dedication.