Management Solutions is an international consulting firm whose core mission is to deliver business, risk, financial, organisational and process-related advisory services, targeting both functional aspects and the implementation of related technologies. We currently have a multidisciplinary team (functional, mathematical, technical and systems integration) of more than 4,000 professionals. We provide services to clients from 52 offices (22 in Europe, 24 in the Americas, 3 in Asia, 1 in Africa and 2 in Oceania) from where we regularly serve clients that operate in more than 50 countries.
Role
Administration:
• Provide administrative/executive support to management including expense recording and control as well as check request and registration.
• Support the MIS process: feed information into the systems periodically; reconcile management and accounting information and support the information flow to headquarters.
• Support employees in the time and expense reporting process.
• General administrative responsibilities: office reception desk, calls, mailing, shipping, filing and copying.
• Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware.
• Support relationship with outsourcers and vendors (CPA, lawyer, training companies, real-state brokers, insurance brokers and companies, etc.).
• File and maintain contracts (clients, office, provider, vendors, etc.) and activate renewal processes.
• Support relationship with clients: meeting arrangement, invoice process, payment control.
Human resources:
• Support personnel recruiting process: contact with universities, arrange meetings with candidates and update Human Resources Data Bases.
• Collaborate in “welcome process” for new hires.
• Support training activities; manage process related to internal “library” and available training documentation.
Marketing :
• Organization of meetings and seminars relating to the Financial Industry: contact assistance and follow up, hotel services, catering, etc).
• Organization of yearly corporate events.
• Support with the execution of Social Action activities.
• Support for the R&D team in recording technical notes
Travel :
• Manage contacts with hotels, apartment owners, flights and train booking agencies.
• Search for best offers ensuring the application of corporate policies.
• Execution of reservations and bookings.
We look for candidates like you
* Language skills: fluent in German, Spanish and English.
* FP "Kaufmann/-frau für Büromanagement" graduate from Business Administration and Management, Public Management and Administration, International Trade and Business, Accounting and Finance, Economics, Philology, Modern Languages or Translation and Interpreting, Corporate Communication or Public Relations, Journalism, Law, Labour Relations and Human Resources, Tourism, Library and information Science.
* Strong verbal and written communication skills.
* Ability to effectively negotiate with customers, vendors and internal staff.
* Proven organizational skills with extremely strong attention to details.
* Proven ability to work simultaneously in multiple tasks, problem solve, be a self-starter.
* Positive attitude, be energetic, enthusiastic, and be able to manage own time.
* Manage confidential information and activity with extreme professionalism.
* Strong skills and expertise in Microsoft Office
What we offer
We offer you the possibility to join a firm that provides all you need to develop your talent to the fullest:
* Working in the highest-profile consulting projects in the industry,
* for the largest companies, leaders of their respective markets,
* alongside top industry management as they face challenges at the national and global level,
* as part of an extraordinary team of professionals whose values and corporate culture are a benchmark for the industry.
Career plan
* Defined career plan.
* Internal promotion based solely on merit.
* Partnership-based management model offers all professionals the opportunity to become part of the Firm’s group of partners.