Corporate Secretary Role Overview
Key Responsibilities:
* Maintenance of statutory records for Luxembourg-based entities
* Record-keeping and updating of shareholder registers
* Compliance with Luxembourg R.C.S. regulations
* Documentation and filing of corporate transactions, subscriptions, and redemptions
* Organizing and preparing board meetings and annual general meetings
* Preparation of power of attorney and reporting documents
* Coordinating with banks to ensure accurate record-keeping and efficient investment/divestment management
* Managing bank account openings and changes in signatory authority
* Assisting with year-end procedures for internal and external audits
* General correspondence with clients and third-party stakeholders
* Supporting the preparation and submission of financials, tax returns, and other statutory requirements
* Maintaining a comprehensive company database
* Collaborating on private equity activities
* Collecting and updating Know Your Customer (KYC) documentation
Requirements:
* A minimum of 3 years' experience in a similar role
Qualifications and Skills:
* Excellent organizational, communication, and problem-solving skills
* Ability to maintain confidentiality and handle sensitive information
* Strong attention to detail and ability to work accurately under pressure
* Proficiency in Microsoft Office and other relevant software