MongoDB is seeking a Senior Executive Assistant to support our Chief Legal Officer (CLO) at the highest level, in the Bay Area. This is a high‑trust, high‑impact role for someone who can go beyond traditional executive support and thrives at the center of a fast‑moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also manage the intake, routing, and execution of sensitive legal documents – including but not limited to internal governance, banking and compliance materials requiring CLO sign off. You will help to prepare materials for key meetings and track priorities and decisions to completion. This role is ideal for a highly organized, detail‑oriented operator with strong judgment, executive presence, and direct experience in a law firm or in‑house legal environment. You will work closely with the CLO and senior legal leaders to keep priorities moving, remove friction, and ensure support is provided with precision, professionalism, and the highest standard of discretion. To succeed in this role you will need to operate thoughtfully and diplomatically and with a strong sense of ownership. You should feel comfortable interacting with senior executives, outside counsel, in‑house counsel and board‑level stakeholders, and know how and when to manage up, across and around in the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team and bringing judgment and follow‑through to a demanding environment. We are looking to speak to candidates who are based in Palo Alto, CA for our hybrid working model.ResponsibilitiesProvide seamless day‑to‑day support to the CLO, including proactive calendar management, time prioritization, and coordination across time zonesAnticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last‑minute disruptionsCoordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on‑the‑ground support, and bi‑monthly expense reconciliationManage the intake, routing, tracking and secure filing of legal documents requiring CLO review and signature – including internal governance documents, banking agreements, compliance certifications, and regulatory materials – ensuring proper version control and timely executionLiaise with the internal legal team and outside counsel to coordinate document approval workflows and ensure no deadline falls through the cracksPartner closely with the CLO and senior legal leaders to keep priorities moving and ensure strong follow‑throughTrack key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without remindersLiaise with stakeholders to create, review and coordinate correspondence, spreadsheets, slide decks, meeting agendas and briefing materialsLead the planning and execution of events and offsites, from requirements gathering, venue coordination, budgets, contracts, payments and providing on‑site supportBuild trusted relationships across functions and levels, communicating with professionalism, discretion and sound judgment in support of the CLOIdentify inefficiencies and recommend process improvements that increase effectiveness for both the CLO and the broader legal teamTake ownership of special projects as needed, showing initiative and strong judgment in ambiguous or fast‑changing scenariosManage day‑to‑day workload while staying calm under pressure, exercising judgment, and seeing beyond the day‑to‑day to anticipate changing needsRequirements8+ years of experience supporting senior legal executives, including experience in a law firm or in‑house legal department supporting a General Counsel, Managing Partner or equivalent senior legal leaderDemonstrated experience handling legal and governance documentation – including bank documents, corporate resolutions, compliance agreements, board materials, and signature packages – with precision and discretionBachelor’s degree or equivalent professional experience preferredProficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom)Familiarity with and use of AI tools is a plus
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