Jobbeschreibung
Business Operations Manager (CEO Office)
Key Responsibilities
* Own and run day-to-day company operations across HR, finance operations, admin, and internal processes
* Act as the primary operational partner to the CEO
* Take ownership of ad-hoc projects and execution tasks as company priorities evolve
* You will act as a Founders Associate — working directly with the CEO across operations, finance, PR, and growth initiatives.
* Manage CEO calendar, priorities, meetings, and follow-ups to maximize focus and execution
* Respond to emails, phone calls, and live chat inquiries promptly.
* Conduct ad-hoc research to support the business .
* Research and book flights and hotels for business travel.
* Coordinate HR operations including hiring logistics, onboarding, offboarding, and people administration
* Handle finance operations such as invoicing, expense tracking, payments, and coordination with external accountants
* Support PR, communications, and external coordination (partners, vendors, events, announcements)
* Manage all social media accounts and maintain websites content.
* Help with various business development and sales tasks
* Prepare internal documents, reports, presentations, and ad-hoc materials for management and stakeholders
* Help with contracts, vendors, subscriptions, and operational tooling
* Ensure operational hygiene, deadlines, and compliance across the company
Voraussetzungen
Job requirements
Must have skills
* 3+ years of experience in operations, business support, or executive assistance roles
* Proven experience supporting a CEO or senior executive in a fast-paced environment
* Strong organizational skills with the ability to manage multiple priorities independently
* Experience with HR operations, onboarding, and people administration
* Experience with finance operations (invoicing, expenses, basic reporting)
* Excellent written and verbal communication skills in English
* Excellent written and verbal communication skills in German
* High level of discretion, trustworthiness, and attention to detail
* Strong execution mindset and ability to operate under ambiguity
* Comfortable working directly with founders and senior stakeholders
* Ability to build things from scratch at early stage startup
* High ownership mentality, startup mindset, and ability to move quickly.
* Experience in startup or scale-up environments
* Low ego, high commitment, and a true tech startup mentality .
* Strong problem-solving skills and ability to work in a collaborative environment.
* Experience with social media management .
* Familiarity with German employment basics or EU labor processes
* Comfortable working under direct supervision and ready to engage in business discussions when needed.
Nice-to-have requirements
* Experience in early-stage startups founder-led companies
* Exposure to PR, communications, or employer branding activities
* Design skills and knowledge in design tools
* Proficiency in at least one additional language, ideally Russian or Hebrew
* Background in analytics
* Background in sales
* Public speaking experience and confidence presenting to audiences
* You are a fan of rock or metal music
Wir bieten Ihnen
Benefits
* Competitive Compensation — salary aligned with market, flexible early-stage arrangements possible
* Fresh Funding Secured — immediate runway to build, hire, and execute fast
* High Autonomy — freedom to design and build without corporate overhead
* Work with a Technical CEO — fast iteration, strong alignment, clear direction
* Cutting-Edge Domain — identity security, SaaS-to-SaaS access, AI agent governance
* Massive Learning Curve — quickly gain depth in various operational topics
* Fast Career Path — opportunity evolve into leadership as we scale the team
* Berlin Location — top-tier tech environment with strong cybersecurity and AI ecosystems
* Direct Impact — your impact become the foundation of the entire company
* Best Equipment and Tools - High quality equipment and modern tools to help you do your best work from day one
* Team Offsites - Regular team offsites designed to build strong connections, alignment, and shared momentum