As a travel and expense administrator, you will play a key role in managing travel expenses and credit card claims while assisting with global travel bookings.
* Manage all types of monthly business and operational expense claims processed
* Examine Business and Travel Expense Reports for accuracy, completeness, and compliance with company policies using internal and external resources/tools
* Verify supporting receipts and documentations attached to Travel Expense Reports
* Scan, upload, and indexation of Travel Expense Reports into the ERP system
* Support digitalization project of Travel Expense Reports
* Reconcile and manage company credit cards
* Follow up on invoices, payments, and refunds
* Arrange and confirm travel bookings for internal travelers and external guests including flight, hotel, rental car, train
* Provide travel offers and assist with travel arrangements to ensure cost efficiency and travel policy compliance
* Manage queries and amend travel change requests
* Manage aircraft bookings/seats for business and vacation purposes
* Support staff with private travel questions and bookings
* Handle ad-hoc issues related to reservations and crew complaints
* Communicate by phone and email with internal stakeholders and external suppliers
* Cover all worldwide ad-hoc requests during Global Travel Office closing times
* Excellent communication skills and ability to work effectively with multiple stakeholders
* Strong analytical and problem-solving skills with attention to detail
* Ability to work accurately under pressure and meet deadlines
* Proficient in Microsoft Office Suite and ERP systems
* Knowledge of travel industry regulations and policies
* Opportunity to work in a dynamic and fast-paced environment
* Professional development and growth opportunities
* Collaborative and supportive team culture
* Flexible working hours and remote work options available