About the Role
Reporting to the CEO, the Executive Assistant will be responsible for a full suite of executive assistant support for the CEO and the Senior Leadership Team (SLT), enabling them to deliver in an effective and efficient manner.
This role requires a highly organised, proactive individual who can efficiently manage the CEO’s calendar and optimise their time along with the time with Senior Leaders in the business as they develop and deliver on organisational strategy, in line with the wider Bauer Media Group. They successful candidate will be an experienced and highly collaborative administrator, who works well with others at all levels, always getting the right stuff done, in the right way, at pace.
Bauer Media Audio Ireland is a fun and energetic audio business that has experienced extensive growth in the last number of years. This role will be suited to an experienced individual who has high energy, is flexible in their approach to their working environment and who can get the job done but have some fun along the way.
What you will do:
1. Calendar and schedule management: coordination and management of CEO and other allocated executives’ calendars, including scheduling, setting agendas, coordinating and minuting meetings for the CEO and SLT.
2. Supporting and planning logistics for business led events arranging any required logistics and resources and coordination with Marketing and Events teams across the country
3. Travel arrangements: Plan/coordinate international travel arrangements, including flights and accommodation itineraries.
4. Communication and correspondence: Managing incoming communications, as required, providing prompt responses or redirecting to appropriate parties
5. Draft and circulate large group internal and external correspondence, presentations and reports for CEO and SLT members
6. Relationship management: developing and maintaining strong trust-base relationships with key internal and external stakeholders, with effective communication and collaboration.
7. Information management: maintain up-to-date records and files, ensuring critical documentation is well organised and easily-accessible, with confidentiality maintained
8. Support large scale projects as required
What you will have:
9. At least 3 years working as a Personal Assistant, Executive Assistant in a busy organisation
10. Demonstrable experience working with a diverse experienced group of Senior Leaders (C-suite) internally and externally.
11. Natural collaborator and effective relationship builder at all levels
12. Brilliant communicator, written and spoken with an ability to listen and understand and read the room
13. Outstanding organisational and time management skills, with the ability to multitask and prioritise competing demands effectively
14. Flexible and able to accommodate last-minute changes and adapt to dynamic work environments
15. High level of discretion and confidentiality when handling sensitive information
16. Ability to thrive under pressure and maintain a positive attitude in a fast-paced setting
17. Technology
18. Highly proficient with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
19. Competent at working with tech colleagues to troubleshoot IT issues
20. Data management: comfortable with handling and organising large volumes of data effectively.
21. Ideally, proficient at conducting online research
22. Ideally, capable of supporting on internal and external communications,. email announcements; LinkedIn updates
Bauer Media Audio Ireland is a fun and energetic audio business that has experienced extensive growth in the last number of years. This role will be suited to an experienced individual who has high energy, is flexible in their approach to their working environment and who can get the job done but have some fun along the way.
This is a full-time permanent role, based in Marconi House, Digges Lane, Dublin 2. On site working will be required at least 4 days per week.
What you will get:
Salary commensurate with qualifications and experience. Factors taken into account in determining an appropriate scale include the candidate’s knowledge, skills, experience and qualifications relevant to the job.
23. Bauer Media Audio Ireland operates the following benefits for its employees:
24. 23 days annual leave including Good Friday & Christmas Eve (25 in total)
25. Enhanced Maternity and Paternity pay
26. Life cover (4 times your salary)
27. Paid sick leave - up to 20 days
28. Access (free) to Group account with Webdoctor
29. Employee Assistance Program (EAP)
30. Wide range of learning opportunities to support with your Career Development with access to Learning and Development with Bauer Academy and Learning Waves
31. Flexible and Hybrid Working (for relevant roles)
32. Group Discount on Laya Healthcare
33. HSF Healthcare – we fund a health cash back plan for your day-to-day medical expenses.
34. Bike to Work Scheme and Annual Tax Saver Scheme
35. Part of the fun of working in Bauer Media are the regular opportunities to score free tickets!
The closing date for applications is 29 August 2025.
Bauer Media Audio Ireland is an Equal Opportunities Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, disability, age, gender expression or sexual orientation, gender identity, ethnic or national origin, marital or civil partnership status or culture. Bauer Media Audio Ireland is committed, where possible, to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
To discuss the requirements of the role, the location of the role or any reasonable accommodation you might require, please contact a member of the HR team via
All documentation received by Bauer Media Audio Ireland will be processed in accordance with the Data Protection Acts, 1988 and 2003 General Data Protection Regulation (GDPR; 2018). The information will only be used by BMAI in the processing of job applications and for ongoing administrative purposes with job candidates.
If you have any feedback regarding our recruitment process, please email we would love to hear from you.
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