About Us
Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That's why the world's most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than.
Headquartered In Los Angeles, Our Over 9,000 Colleagues Globally Serve Clients In More Than 50 Countries. We Offer Five Core Capabilities That Span The Full Talent Lifecycle
Organizational Strategy
Assessment and Succession
Talent Acquisition
Leadership Development
Rewards and Benefits
Job Description
Purpose of the Position
THIS IS A FIXED-TERM ROLE.
Reporting to the HRBP, DACH; as Human Resources Administrator, DACH, you will be responsible for supporting the administrative functions of the Human Resources Department, and for supporting the HRBP to deliver a complete generalist HR service to stakeholders within DACH. We are looking for a dedicated and detail-oriented HR Administrator (m/f/d) to join our team. In this role, you will be responsible for providing administrative support to the HR department and ensuring that all HR processes run smoothly and efficiently.
These services include (but are not limited to) document drafting, contract administration, filing, minute taking, responding to general HR queries, diary and travel management and meeting management.
Key Responsibilities
Onboarding
Validate new hire approvals / contract request documentation provided by KF Hire / iRPO to ensure complete data has been received, and accurate data has been submitted (both internal SAP assignment data and candidate personal data)
Draft and issue contracts of employment to new hires across DACH
Respond to candidate queries relating to their new hire documentation, escalating such to the HRBP, where appropriate
Act as Firect level Adjudicator for candidate Background Checks
Creation of employee personnel files and document maintenance
Facilitate new visa applications across DACH
Support with updating monthly HR payroll data for new joiners to the EMEA Payroll Team.
HR Operations
Responding to all generalist queries received via the 'AskHR' platform, and escalation of queries where relevant to the HRBP
Invoice administration relating to HR related activity
Generating vacation reports for accruals
Work with the Payroll team to ensure that employee queries and monthly payroll queries are handled in a timely manner
Work with internal IT teams to help manage and coordinate the return of leaver equipment across DACH
Facilitate visa renewals across DACH
Support with data capturing and regular data review of all benefits portals for DACH
Updating Korn Ferry employee data collection trackers
Continuous review and filling of employee personnel files and document maintenance
Support the HRBP with document drafting, including but not limited to salary certificates, contract changes, and leaver documents
Support the HR Business Partner, DACH & broader EMEA Human Resources team on Regional and Global Policy, process & System implementation as arise from time to time.
Timekeeping And Absence Management
Manage working hours, and track vacation and sick leave
A1 Certificates
Process and manage A1 certificates for employees temporarily working abroad
Payroll
Maintain all relevant 'payroll trackers' with variable changes to monthly payroll, as a result of administrator HR activity
Assist the HRBP with documentation collection to be shared with the payroll Team, to support any payroll activity in any given month
HRIS & Data Administration
Regularly work with the HRIS team to review and audit data, flag issues and process corrections as needed
Regularly work with payroll and global corporate HRIS team to research issues, look for root causes, escalate concerns and identify solutions
Compliance & Policies
Regularly monitor and audit HR files to maintain compliance with Korn Ferry policies and legal procedures.
Handle highly confidential information maintaining strict rules of confidentiality at all times
Monitor and manage the auditing of HR related documents on the HR systems.
The Candidate
Experience And Professional Qualifications
Educated to degree level or above
Good knowledge of labor, tax, and social security laws, as well as payroll processing
Proficient in MS Office and experience with HR softwares (SAP, Lexware, Haufe)
Relevant Human Resources qualification (preferred)
Prior experience in a Administrator Human Resources role
Skills and Competencies
Excellent attention to detail
Ability to identify problems and provide solutions
Excellent interpersonal and communication skills (both verbal and written)
High client-service orientation
Situational adaptability
Cultural adaptability
Communication and community building at all levels
Ability to work in a highly fast-paced environment with constantly changing priorities
Korn Ferry may use AI as part of its recruitment process, but all hiring decisions are made by humans.
Internal Mobility at Korn Ferry
If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.
Korn Ferry is an Equal Employment Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.