Commercial Administrator (f/m/d)
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Could you be the full time Commercial Administrator (f/m/d) in Mannheim we’re looking for?
Your Future Role
In Mannheim, over 1000 colleagues from 36 different countries work together to develop locomotives, as well as signal and propulsion technology for vehicles that are deployed both regionally and worldwide. Our corporate functions play a key role in supporting and continuously improving the performance of our sites. You’ll report to Thomas Hofmann and work alongside a dedicated and enthusiastic team.
As Project Commercial Administrator you are responsible for the independent commercial processing and reporting of projects as support for the project manager.
We’ll look for you to :
The position in Mannheim is a great opportunity to be involved in the continuous improvement activities in the
SERVICES division and to ensure that these are applied in the ongoing project work. You would have the opportunity
to support the project manager in all commercial matters and to manage other project-related activities within the
role.
Commercial administration of projects:
* creating orders in SAP with the appropriate project and network structure
* entering the incoming orders calculation in SAP and booking the incoming orders
* creation and sending of order confirmations, down payments, partial and final invoices, preparation of credit notes, monitoring of all customer payments
* plan, complete and track all commercial deadlines and activities
* Setting up purchase requisitions in SAP, ordering and settling internal services
Assistance to the project manager in all commercial issues:
* time and cost planning and implementation of corrective measures
* preperation of monthly project reports, preview of sales, costs and balance sheet items as well as calculation of the overall result based on the work of the project core team
* correct presentation of the financial situation of the projects during the entire duration in the project core team
* as part of the tender/bid preparation, creating bid calculations for uncritical projects with a low order value
* commercial support for the project manager regarding risk & opportunity assessment; claim management and penalty claims
* financial management of the guarantee and closure of the project after completion
Project-related input for the controlling department
* rolling forecast of incoming payments for controlling as part of cash flow planning
* support of the controlling in the preparation of the final calculation and variation analysis for the bid calculation
* working for the Controlling especially when creating the monthly reports, processing databases, etc. Assistance for the controlling department, in particular in preparing the monthly reports, editing databases, etc.
All About You
We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
* completed commercial training in industry or business studies
* 3 years of professional experience in the branch mentioned
* business fluent German
* good written and spoken English skills
* advanced knowledge of SAP
* PC application knowledge with MS Outlook and MS Office (Word, Excel, Powerpoint)
* basic knowledge of project management processes and tools
* independent, goal-oriented and analytical working style
* team spirit, flexibility and commitment.
Things You’ll Enjoy
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:
* Experience a dynamic work environment with a permanent position at a leading company for green mobility
* Enjoy a competitive remuneration package (IG Metall), 30 days of vacation, and benefits such as company pension plans and subsidized “Deutschlandticket” (Job Ticket)
* Optimise work-life balance with flexible working hours and hybrid working models
* Explore growth opportunities and steer your career across functions and countries
* Benefit from excellent training opportunities through our award-winning Alstom University and participate in the company's innovation culture through idea management programmes
* Thrive in a modern and collaborative workplace featuring mentor and buddy programs, diversity & inclusion initiatives, CSR activities, and engaging employee events
* Enjoy a comprehensive corporate health management with various initiatives
* Access to corporate benefits
You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Equal Opportunities Statement
As an employer, Alstom stands for equal opportunities. By creating an inclusive work environment where all employees are encouraged to realise their full potential, individual differences are valued and respected. All applicants are considered solely on the basis of their qualifications, regardless of skin colour, religion, gender, sexual orientation, gender identity, age, ethnic and national origin, disability or other legally protected characteristics.