Duties Description According to Civil Service Standards, but particularly: serve as the principal administrative support in the department and secretarial support to the Vice President for Enrollment Management and Marketing on a daily basis. The incumbent would work under broad guidelines, select the best course of action from a number of alternatives, and set your own priorities based on a review of the work to be performed and your knowledge of the program and office procedures. Duties include but not limited to the following:
•Monitor, schedule, update, and maintain appointment calendar(s); organize the incoming correspondence.
•Prepare communications, such as memos, emails, invoices, reports and other correspondence; and produce reports. Forwards email inquiries to appropriate staff.
•Maintain vacation schedule with an online calendar.
•Assists and participate in all enrollment management related events and activities
•Monitor office inventory of supplies, forms, and materials. Maintain office budget on excel and on electronic requisition system for Enrollment Management and Marketing.
•Submit as required Enrollment Management Employee transactions to the Office of Human Resources via applicable systems.
•Coordinate information flow by acting as a liaison among key executives, staff and other employees, and the students for the Office of Enrollment Management and Marketing.
•Create and maintain all office information in database, files, and reports using the various software programs available, such as: process all office purchases and expenditures.
•Coordinate travel arrangements and payment process for recruitment activities and conferences; and manage the office monthly report.
•Supervise student assistants and performs special projects as deemed necessary by the Vice President for Enrollment Management and Marketing and performs other related as required.
Minimum Qualifications Promotional - A current NYS employee who is reachable on the appropriate Administrative Assistant 2 promotional list.