Executive Support Specialist Wanted
Our financial institution in Luxembourg City seeks a highly skilled Executive Support Specialist to provide top-notch support and manage daily office operations.
This is an excellent opportunity for a motivated individual with exceptional organizational skills, attention to detail, and strong communication abilities.
* Coordinate and manage calendars for the management team.
* Prepare agendas, presentations, and materials for meetings.
* Take and distribute meeting minutes as needed.
* Assist with travel bookings, expense management, and internal event coordination.
Key Responsibilities:
Executive Assistant Tasks:
* Manage correspondence, emails, and phone calls.
* Book appointments and make travel arrangements.
* Maintain accurate records and files.
Administrative Support:
* Provide general administrative assistance with tasks such as data entry, document formatting, and scanning.
* Ensure a welcoming environment for visitors and clients.
* Support office supply inventory and ordering.
* Handle courier and postal services efficiently.
Requirements:
* Bachelor's degree or equivalent.
* Minimum 3-5 years of experience as Executive Assistant, Administrative Assistant, or Office Manager.
o Fluency in English and French.
o Excellent project management, organizational, and communication skills.
o Ability to maintain confidential information with discretion.
o Proficiency in Google Workspace tools and collaboration software.
o Strong analytical thinking, problem-solving, and prioritization skills.
o Attention to detail, effective communication, flexibility, and adaptability.
o Excellent interpersonal and presentation skills.
o Ability to work in a fast-paced international environment.