Objective of the Position
As Executive Assistant to the Head of BaSO, you play a central role in providing organizational, operational, and communicative support. You act as an interface between the department head, direct reports, and relevant peers, significantly contributing to relieving the leadership team.
Your Responsibilities
1. Conducting reviews as a classic quality gate for presentations and information
2. Preparing, organizing, and following up on meetings and presentations
3. Validating status reports (e.g., PRC)
4. Coordinating and managing special projects and non-operational initiatives (e.g., AI, BidXtract, E-Invoicing, implementation of offer list)
5. Ensuring governance and quality in proposals and project execution (e.g., documentation in risk assessment)
6. Document management in compliance with the defined filing structure
7. Supporting the implementation of business processes
8. Escalating critical deviations
9. Performing and reviewing commercial calculations and costings
Your Profile
Professional Qualifications
10. Completed university degree (e.g., in economics, law) or commercial training with relevant professional experience
11. Several years of professional experience, ideally in consulting, project management, sales, or in the commercial department of an international company
12. Excellent knowledge of MS Office, especially PowerPoint and Excel
Personal Competencies
13. Strong communication and organizational skills
14. Analytical thinking and strategic understanding
15. High level of personal responsibility, resilience, and flexibility
16. Hands-on mentality and team spirit
17. Excellent organizational and time management skills
18. Ability to manage multiple priorities and meet deadlines
19. Strong analytical skills
20. Excellent language skills in German and English (C1 level in spoken and written form)