Who We Are
We are Progyny Global, the international arm of Progyny Inc., the leading fertility, family-building and women’s health benefits provider in the US. Our mission is to make fertility, pregnancy, and fam ily-forming care accessible everywhere, breaking down barriers so that anyone can start a family, no matter where they are.
We are a small, ambitious team based in Berlin, building something that genuinely matters. We move fast, we care deeply, and we hold ourselves to a high standard, not because someone is watching, but because the work deserves it. If you want a front-row seat to scaling a global healthcare company internationally, this is it.
About the Role
This role goes beyond traditional executive support.
You will work closely with the two Managing Directors of a growing global healthcare company, gaining direct exposure to leadership decision-making, company building, and international operations. For the right person, this role offers significant learning opportunities and the chance to grow alongside the company.
We are looking for a highly trusted partner. Someone who thinks ahead, protects priorities, and takes ownership of the details that allow leadership to operate effectively.
You will operate across two key areas: executive support and ownership of our Berlin office environment.
Tasks
What You Will Do
Executive Support
* Manage complex calendars for both Executives, coordinating across US and European time zones
* Coordinate travel logistics including flights, accommodation and visas
* Prepare meeting materials, agendas, and briefings
* Act as a thoughtful gatekeeper, helping prioritise requests and managing competing demands on leadership time
* Liaise with internal teams and external partners
* Handle highly sensitive and confidential information with professionalism and discretion
Office Operations & Environment
* Coordinate day-to-day operations and experience of our Berlin office
* Welcome guests and ensure they feel well taken care of when visiting the office
* Maintain organised and functional shared spaces including meeting rooms, kitchen, and common areas
* Manage office supplies, pantry stocking, and general office needs
* Coordinate with vendors including facilities, cleaning services, and deliveries
* Help ensure the office remains a welcoming and well-run environment for the team
Requirements
Who You Are
* We care less about specific job titles and more about how you approach your work.
* You are someone who:
* Takes ownership and follows through on responsibilities from start to finish
* Anticipates needs and solves problems before they escalate
* Improves processes rather than simply following them
* Communicates clearly and professionally across different stakeholders
* Has strong emotional intelligence and good judgment in leadership environments
* Is comfortable balancing executive coordination with hands-on operational tasks
* Handles ambiguity well and keeps work moving forward without constant direction
* Operates with discretion, maturity, and a high level of trust
Experience & Skills
* Experience supporting Founders, CEOs, or other C-level executives
* Experience in a startup or high-growth environment strongly preferred
* Excellent written and verbal communication in English (German is a plus)
* Strong proficiency with Microsoft Office Suite
* Experience managing complex, multi-time-zone calendars
* Comfortable coordinating international travel logistics
Benefits
Why Join Us
* 💰 Competitive Base Salary: From €45000 – €50000 per year.
* 🎯 Bonus Program & Company Equity: Bonuses and ownership opportunities to share in Progyny’s success.
* 👶 Fertility & Family-Building Benefits: Access to the Progyny Global Platform with a €5,000 benefits budget.
* 🧘 Mental Health Support: 1:1 psychologist sessions and wellness tools via Nilo Health.
* 🚲 Sustainable Mobility Benefit: Choice between a Dance e-bike subscription or a BVG public transport ticket.
* 💪 Urban Sports Club Discount: Access to discounted fitness and wellness activities.
* 🌴 Paid Leave: 30 days of paid leave per year.
* 🏡 Hybrid Work: Work from home up to two days per week.
* ✈️ Remote Work: Up to 8 weeks of remote work per year.
* 🍽️ Weekly Team Lunches: Team lunch every Thursday.
* 🐶 Dog Friendly office: Bring your dog to work.
We believe that great leaders come from diverse backgrounds. If you’re passionate about building high-performing teams, delivering world-class care, and shaping the future of global member experience, we’d love to hear from you.