Health & Safety, Compliance and Training Manager
Band 6
Main area
Health & Safety, Compliance and Training Manager
Grade
Band 6
Contract
Permanent
Hours
Full time hours per week
Job ref
220-WHT-3330
Employer
Whittington Health NHS Trust
Employer type
NHS
Site
Whittington Hospital
Town
Magdala Avenue
Salary
£46,419 - £55,046 Inclusive of Inner HCAS per annum
Salary period
Yearly
Closing
02/09/2025 23:59
Covid-19 Vaccination
Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.
Please note in order to progress your application, your data will be processed by our 3rd party recruitment providers – North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.
For our current apprenticeship vacancies, please go to and use Keyword 'Whittington'
By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.
Job overview
The Health & Safety, Compliance & Training Manager is responsible for ensuring the Facilities department operates in full compliance with health, safety, legal, and statutory obligations. The role leads on the development, implementation, and monitoring of H&S systems, statutory compliance frameworks, and training programs across Soft FM services, including but not limited to Cleaning, Catering, Portering, Waste, Security, Switchboard, Accommodation, and Retail.
Please see the Job Description and Person Specification for further details
Main duties of the job
The postholder will:
Work as part of a team promoting and facilitating good health and safety management practices to all Trust staff.
Have specific responsibilities for monitoring health and safety performance, particularly with reference to audit/ inspection activities, and H&S incident investigations.
Work with other members of the Health & Safety Team to design, deliver, evaluate and monitor training sessions and programmes.
Undertake audits and inspections to collate reports on compliance by wards and departments on health and safety policies, procedures and other issues as directed.
Working for our organisation
We have an excellent reputation for being innovative, responsive and flexible to the changing clinical needs of the local population. We are treating more patients than ever before and are dedicated to improving services to deliver the best for our patients.
Our mission
Helping local people live longer, healthier lives.
Our vision
Provide safe, personal, co-ordinated care for the community we serve.
Our goals
We have developed six key strategic goals to make sure we continue to support people to live longer, healthier lives.
* To secure the best possible health and wellbeing for all our community
* To integrate and coordinate care in person-centred teams
* To deliver consistent, high quality, safe services
* To support our patients and users in being active partners in their care
* To be recognised as a leader in the fields of medical and multi-professional education, and population-based clinical research
* To innovate and continuously improve the quality of our services to deliver the best outcomes for our local population
Detailed job description and main responsibilities
Health & Safety
* Lead Health & Safety, Compliance, and Training across facilities
* Ensure full compliance with all H&S legislation, NHS guidance, HTMs, and Trust policies
* Undertake and maintain risk assessments, including COSHH, Manual Handling, and Fire Risk Assessments
* Lead on incident investigations and ensure lessons learned are implemented and communicated
* Coordinate and monitor statutory and mandatory H&S audits and inspections
* Act as the point of contact for H&S inspections and external audits (HSE, CQC, Fire Service)
* Maintain up-to-date compliance registers, audit plans, and ensure follow-up of internal and external inspections (e.g. CQC, PLACE)
* Act as the Facilities lead for Health and Safety, overseeing incident investigations, H&S training compliance, and liaising with clinical teams and Estates
* Monitor and enforce safe systems of work, carrying out regular inspections and audits
* Ensure all teams are aware of, and adhere to, Trust infection prevention and control and hygiene standards
* Undertake Audits, inspections, monitoring, review and report
* To provide advice and guidance to staff and managers on content of policies, procedures and legal regulations associated with health and safety, under supervision of the Health & Safety Team Manager.
* Support the Health & Safety Team as required in providing advice and support to managers and staff.
* To assist with the introduction of new systems of work, data recording and procedures as required, including any new H&S management software packages introduced in the future.
* To monitor and ensure the effective use of such systems and procedures across the Trust.
Compliance
* Lead compliance activities for Facilities, ensuring full adherence to statutory and regulatory requirements (e.g., HTMs, PAM, ERIC)
* Develop and maintain a compliance tracker for all statutory and NHS Facilities standards
* Ensure all services maintain up-to-date SOPs, policies, BCPs, and method statements
* Maintain an asset register for key equipment and ensure planned preventative maintenance is tracked and evidenced
* Lead on COSHH & SDS record keeping and ensure accessibility to frontline teams
* Oversee subcontractor compliance, RAMS, insurance, permits, and competence checks
* Manage the Facilities risk register and support the Head of Facilities
* Support the ongoing development and review of service-wide business continuity plans.
Training
* To design, develop, deliver and evaluate a range of training interventions, including: Inductions, Workshops including noise awareness, HAV awareness, work at height awareness, DSE workstation assessment, work-related stress risk assessment, selected sessions on the IOSH: Managing Safely in Healthcare course (as appropriate and within the limits of your own competence), First Aid courses, including IQA duties and other courses, as the need is identified
* To administer the Facilities' annual H&S training programme, working closely with the H&S Team Coordinator.
* Develop a Facilities-specific training matrix linked to SOPs and safe systems of work
* Coordinate induction and refresher training across all Facilities service lines
* Deliver and/or source training in areas such as: tap cleaning, infection prevention, waste segregation, food hygiene, and portering protocols
* Ensure training records are maintained, auditable, and aligned with statutory requirements
* Support the development of a "train-the-trainer" approach across supervisors/team leaders
* To be proficient in the use of a full range of presentation software and hardware tools including MS PowerPoint, laptop computers, overhead projectors as used in the delivery of training sessions
Reporting, Project Support, and Ad Hoc Delivery
* Lead or support the delivery of training programmes, toolbox talks, and refresher sessions as required
* Produce and submit regular compliance and training reports to the Head of Facilities, Trust Health & Safety team, and governance groups
* Assist with project implementation linked to service improvement, workforce development, or compliance uplift
* Support the Head of Facilities and senior team with ad hoc initiatives, cross-cutting programmes, or urgent operational needs
Information systems
* To input and extract training and incident and data from computer and other data systems as directed.
* To collate information about the training opportunities available both internally and through external training providers and disseminate across the Trust to all staff through the various media available, including intranet, notice boards and staff newsletters.
* To maintain the Health & Safety Team's intranet pages as an information resource for Trust managers and staff.
* To respond to requests for information from Managers about the training opportunities available both internally and through external training providers to enable them to respond to development and training needs identified through appraisal.
* To be fully conversant with corporate communication and information technology systems to enable optimum effectiveness in their use.
* To be fully conversant with department systems and databases (including the introduction of new systems), including the Datix incident reporting system, Electronic Staff Record system, etc.
* To maintain suitable records with regard to health and safety issues, in particular with regard to training events, audits, inspections, incidents and investigations.
* To review and approve electronic incident reports using the Datix system, to produce trends reports and prepare statistical data for internal distribution, review and benchmarking.
Decisions and judgements
* The post holder will, in the course of normal duty, be required to make recommendations on areas of non-compliance with the Trust's Health and Safety policies and procedures or compliance with Health and Safety legislation and guidance. These judgements will involve the analysis of situations set against set criteria of Trust Policy or Regulations and may be discussed with a senior member of the Health and Safety Team before progressing with managers and their staff.
* The post holder will work under regular supervision and within set boundaries, whilst having the freedom to balance and prioritise their workload.
* The post holder is advisory to managers and does not have direction authority.
Physical, emotional and mental demands of the post
* To maneuver, lift and prepare equipment and resources used within training sessions, using suitable aids as necessary e.g. trolleys.
* To be able to demonstrate a full range of moving and handling techniques required in training sessions.
* The information gathered and delivered during training sessions will be based on national standards, at times complicated, and will often be questioned and challenged. The advice given to managers and staff may be sensitive and contentious and may be unwelcome. The post holder will be required to use strong influencing and interpersonal skills to gain commitment and understanding from trainees/ managers, as the jobholder has no direct authority over others
Please see the Job Description and Person Specification for further details
Person specification
Education/Qualification
Essential criteria
* Educated to Masters level in a relevant subject or equivalent level of experience within a Health & Safety environment.
* Chartered NEBOSH or IOSH professional (CMIOSH)
* Leadership/Management/supervision qualification or equivalent experience
* Evidence of continuous professional development
Desirable criteria
* Teaching/Training qualification
Skills & Abilities
Essential criteria
* High standard of report writing skills
* Prioritisation and organisational skills
* Understanding of the complexity of service delivery in a large organisation
* Practical problem-solving ability
* Specialist knowledge across the range of health and safety work procedures and practices underpinned by theoretical knowledge or relevant practical experience.
* Undertaking investigations of a complex nature
* Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook & Teams)
* Persuasive and influencing skills
* Ability to manage conflict
* Good presentation skills
* Ability to make sound judgements involving highly complex facts or situations, which require the analysis, interpretation and comparison of a range of options.
Desirable criteria
* Good understanding of developments within the NHS including, Commissioning standards, Health & Care Standards, Risk, Health& Safety, Links, Equality & Diversity agenda.
Knowledge & Experience
Essential criteria
* Previous management experience
* Experienced in analysing data and information collectively to draw out themes and trends
* Experienced in providing general non-clinical advice, information, guidance to a broad spectrum of workers, managers and employees
* Experienced in producing a range of policy implementation
* Demonstrable experience in service development and improvement for a H&S team for a department
* Experienced in undertaking investigations, surveys or audits
* Experienced in presenting complex, sensitive or contentious information to a large group of staff or members of the public
* Experience of effectively working within H&S governance and working with Safety Representatives
Desirable criteria
* Excellent communication skills with a variety of levels of staff and patients
PERSONAL QUALITIES
Essential criteria
* Effective collaborative style and a team player
* Self-motivated
* Evident commitment to developing culture of openness and partnership working
* Commitment to improving quality of employee experience and so patient care
* Evidence of self-awareness
* Creative thinker
* Real personal values of integrity, objectivity and fairness
* Able to learn from experience and adapt to changes and new challenges
* Must be able to work independently, and as part of a team
* Must be committed to the promotion and improvement of quality.
* Able to challenge conventions
* Open non-judgemental attitude and able to positively work with a wide range of multi-professional staff groups.
* Passion for creating an inclusive and safe environment for all Workers
Other
Essential criteria
* Ability to travel to other sites as required
* The post holder must demonstrate a positive commitment to uphold diversity and equality policies approved by the Trust.
SAFEGUARDING CHILDREN AND ADULTS
To comply with the Trust's Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:
* Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
* Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
* Ensure you are familiar and comply with local protocols and systems for information sharing.
* Know the appropriate contact numbers and required reporting lines.
* Participate in required training and supervision.
* Comply with required professional boundaries and codes of conduct
Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.
Your application form –
* Provide only business email address for your referees – we are unable to request references from yahoo, Hotmail, Gmail accounts.
* Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.
Our processes –
* Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
* If you do not hear from us up to 3 weeks after the closing date of the job unfortunately this means you have not been successfully shortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
* Please check your emails regularly as all correspondence from us will be via trac.systems – occasionally these emails will go into your Junk folder.
* Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.
Other important information –
* Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
* Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
* In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.
If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit
Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided
The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
We would welcome applications from individuals who are from underrepresented groups in the organisation
For further support on submitting an application please refer to the NLPSS Applicant Toolkit:
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Further details / informal visits contact
Name
Ewerton Soares
Job title
Head of Facilities
Email address