We are looking for a detail-oriented Logistics Documentation Coordinator to support our logistics operations by managing customs filings and handling shipment-related documentation. This role involves close attention to accuracy, organization, and proactive communication with the operations team.
Key Responsibilities
* Receive and review daily emails with notifications for AMS/ISF filings.
* File AMS/ISF entries via Descartes platform and update them as required.
* Manage discrepancies in AMS/ISF filings to ensure compliance and accuracy.
* Monitor a dedicated email inbox to identify and classify incoming shipment-related documents (e.g., arrival notices, rail pick-up numbers, customs exam notifications).
* Search Jaguar system to match documents with the correct shipment (CT#).
* Review and determine the correct shipment for LCL or grouped shipments when multiple options exist.
* Separate document pages when necessary, accurately name and upload them to the Jaguar system.
* Send internal notifications through Jaguar to update the operations team about uploaded documents.
Working conditions:
* Working schedule: 7 am - 4 pm EST, Monday - Friday
* Remote mode of work
* 10+ business days of paid time off
* Team building and corporate events
* Equipment provided
* A supportive team
* Previous experience in logistics, freight forwarding, or documentation handling preferred.
* Familiarity with AMS/ISF filings and/or customs documentation is a plus.
* Strong attention to detail and organizational skills.
* Ability to manage a high volume of emails and documentation efficiently.
* Comfortable working with online platforms and systems (Descartes, Jaguar or similar).
* Good written and verbal communication skills in English.