Mission
IBA is looking for an experienced Site Test Coordinator to drive critical operations between R&D teams and Proton Therapy (PT) sites.
In this role, you will act as a central coordination point for test missions, ensuring efficient planning, alignment of stakeholders, and smooth execution across multiple sites.
Challenges we trust you with
1. Operational Leadership & Cross‑Team Coordination
1. Act as the central coordination point between R&D and the PT sites used for test missions.
2. Serve as the Single Point of Contact (SPOC) for all R&D project testing needs.
3. Collaborate closely with Project Managers, Verification Leads, and technical experts to ensure seamless mission preparation.
4. Ensure process consistency, quality, and operational efficiency across all missions.
2. Strategic Planning & Prioritization
5. Maintain and optimize a centralized planning tool for site availability.
6. Negotiate site access (location, duration, conditions) for R&D missions.
7. Allocate time slots based on: project priorities, test criticality, technical or logistical constraints.
8. Provide mid-term visibility on workload, risks, and bottlenecks.
3. End-to-End Mission Management
Preparation & Feasibility Analysis
9. Analyze mission requests submitted by Project Managers: testing objectives, required site/configuration, required tools, technical and human resources.
10. Assess feasibility and validate prerequisites: site and resource availability, site validation status, HW/SW/CU configuration, tools readiness.
11. Ensure definition of mission success criteria.
12. Plan missions using unified templates.
13. Organize mission preparation meetings with Project Managers, Verification Leads, Testers, and Remote Support Teams.
14. Manage tool/equipment shipments when needed.
15. Coordinate travel arrangements for mission teams.
16. Ensure creation of communication channels between local team, mission team and remote support.
17. During the Mission
Coordinate expert support with Project Managers and Verification Leads.
Ensure close follow-up with daily check-ins.
18. Post‑Mission
Ensure shift reports are completed using the defined templates.
Organize a Return of Experience (REX) session with the mission team.
Consolidate feedback and share key learnings.
4. Continuous Improvement & Process Optimization
19. Update mission preparation and shift report templates.
20. Gather feedback from site teams and Project Managers.
21. Identify and implement high‑impact improvements regarding efficiency, quality, lead times, and cost.
22. Support the development of a structured continuous improvement roadmap for R&D test missions.
5. Data‑Driven Reporting & KPI Ownership
23. Produce and analyze KPIs, including: total mission cost by region (US/EU/RoW) and complexity, mission success rate (criteria to be defined), number of planning-related issues per quarter, additional KPIs to support decision-making.
24. Provide clear, actionable reporting to leadership.
What we value
25. A Master’s degree in Engineering (Business Engineering or equivalent), with a strong interest in a scientific and/or medical environment
26. Around 5 years of experience in project management, multi-site coordination, or operational environments
27. Strong analytical, organizational, and structuring skills
28. Ability to coordinate multiple stakeholders across teams and levels of seniority
29. Experience in R&D, industrial, or multi-site environments is a strong asset
30. Good understanding of interactions between R&D, Engineering, Proton Therapy centers, Supply Chain, and Logistics
31. Ability to make sound operational decisions under constraints
And you also are:
32. Results-oriented, autonomous and proactive
33. Highly organized, with strong prioritization and time management skills
34. A strong communicator in both French and English
35. A team player with the ability to work cross-functionally
36. Willing to take on new challenges