Office management part time fr-eng (m/f)

Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

POSTE

We are looking for a highly organized and proactive Office Manager to oversee the daily operations of our Luxembourg office and ensure a smooth, efficient, and welcoming work environment. The ideal candidate will be hands-on, solutions-oriented, and able to balance administrative, operational, and people-related responsibilities with professionalism and discretion.

Key Responsibilities

- Manage all incoming and outgoing mail for Luxembourg office.

- Maintain and continuously improve the physical and electronic archiving of documents.

- Act as the main point of contact for visitors and external stakeholders, including the landlord, maintenance providers, and other partners.

- Oversee office supplies management and inventory.

- Manage inventory and restocking of IT equipment for the office.

- Coordinate e-waste disposal in collaboration with internal IT Logistics.

- Ensure proper organization, safety, and maintenance of the office storage areas

- Monitor utilities and sustainability initiatives (energy saving, recycling, etc.).

- Ensure compliance with workplace health and safety regulations.

- Organize group lunches, team-building events, and other office activities.

- Welcome new hires and coordinate employee onboarding and offboarding.

- Issue and manage employee and visitor access cards.

- Provide administrative support to Finance, Treasury, Tax, Legal, and other business lines as needed.

PROFIL

- Minimum 2 years of experience in an administrative, organizational, or similar detail-oriented role.

- Fluency in English and French or German (written and spoken).

- Excellent communication, organizational, and adaptability skills.

- Self-driven, with the ability to work independently and demonstrate strong attention to detail.

- Strong interpersonal skills and ability to interact effectively with internal and external stakeholders.

This is a part time opportunity for a 24 hours per week. Ideally 8 hours on Tuesday and Thursday, with flexibility for the other schedule.

Salairy: hourly rate beetween 24EUR and 26EUR gross (depending on experience)

Start of the mission: asap - 1th July 2026