We have recently started an exciting ERP transformation programme replacing our existing HR, Financials and Procurement system landscape across all of our six sites with Workday. We have just gone live with Workday HCM (Human Capital Management). The next phase of the transformation will encompass Financials and Procurement. By standardising and digitalising our tools and processes, we want to optimise our financial and procurement processes. About the Role As a Workday Procurement Consultant. You will be responsible for Working closely with the procurement specialists, EMBL project team and implementation partner for successful implementation and roll out. Following the roll out you will be responsible for liaising with the Procurement, EMBL IT teams and the Workday support team for technical configuration support and coordinating the bi-annual Workday upgrades. You will also be providing conceptual support for the integration of the Workday system with our external procurement platforms Optimizing Workday – Improve and develop our Workday systems aligning to business needs Key Responsibilities Liaising with the Finance team, gathering business requirements aligning with the Finance Strategy and translating this into Workday best practices Serve as a trusted advisor by bringing in Workday expertise, including technical design, configuration, testing, cutover and deployment Assist in configuring, design, analyse, and optimize the following modules: Procurement including requisitions, purchase orders, supplier invoices, receipting, supplier management and reconciliation Provide guidance for test scenarios including the integration landscape, support UAT, and be able to move configuration from implementation tenants to production Liaising with third party consultants and internal stakeholders, investigating and resolving Workday Financials issues on a day-to-day basis Coordinate the bi-annual Workday system upgrades Support for integration between Workday and EMBLs upstream & downstream systems Collaborate with technical security lead on designing & implementing changes to Security Model Establish knowledge management within the team by training key users and deliver ongoing support for smooth adoption and effective utilisation of Workday systems Support organizational change management initiatives and stakeholder alignment, to drive adoption and minimize resistance. You have Workday Competencies In depth understanding of Workday Procurement data model, security, business processes and reporting: Minimum 2 years of experience implementing Workday Procurement Experience in Workday matching rules and ledger entries Experience in design and setting spend categories, hierarchies and Account posting rules Experience in manual, ad-hoc journaling for corrections Ability to generate spend analytics and reports Knowledge in any supplier management tools across GDPR You have a strong expertise in cross functional dependencies in Workday Ability to support and coordinate Workday releases and associated testing and training activities Technical Competencies Knowledge of Workday configuration desirable Knowledge of Workday Studio, EIBs, and reporting tools Knowledge of Financials Knowledge of Workday connectors, integrations and APIs for third party systems MS Office skills - Ability to analyse, describe, present and review complex processes and suggest pragmatic solutions Organisational Competencies Strong problem-solving skills with attention to detail Analytical mindset to identify root causes of technical and business issues. Creative thinking to design efficient and scalable ERP solutions. Ability to balance the requirements of cross-functional teams (developers, business analysts, stakeholders). Handling changes in project scope, business requirements, or technology trends. Quick learning to stay updated with new ERP technologies and methodologies. Managing multiple priorities, deadlines, and stakeholders effectively. Understanding user needs to deliver ERP solutions that enhance productivity. Fluency in spoken and written English German language skills are beneficial Personal Competencies Strong team player, Self-starter and organizational skills Excellent communication, interpersonal, and stakeholder management skills Empathy to understand user frustrations and concerns. Conflict resolution skills for handling disagreements constructively. Persuasion and negotiation skills to align different teams on ERP strategies Salary: Grade 6, monthly salary from EUR 4,459 per month after tax, excl. pension and health insurance contributions. Why join us EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation. We encourage applications from individuals who can complement our existing team – we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy. Enjoy lots of benefits: Financial incentives: Salary free of income tax, Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances Flexible working arrangements Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover) Generous time off: 30 days annual leave per year, in addition to public holidays Relocation package including installation grant (if applicable) Campus life: Free shuttle bus (select sites), on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely) Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances Benefits for international newcomers: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance. For detailed information please visit our employee benefits page here What else you need to know International applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page, to find out more. EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here. Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ & individuals from all nationalities. How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date. Closing Date 03/07/2025