Management Assistant (M/F/X) - French-English - Permanent position
Location: Brussels City Center
Division: Investment Department
Client: Leading Investment Company
Robert Half is recruiting a talented Management Assistant (H/F/X) for a prestigious investment company located in the heart of Brussels. If you thrive in a fast-paced, collaborative environment and are ready to take on a permanent role supporting a high-performance team, this opportunity could be your next career move.
As a Management Assistant (H/F/X), you will provide essential administrative and organizational support to a Partner, a Principal, and their dynamic team within the Investment Department. Your contributions will directly impact the smooth operation of key executive functions and committee activities.
Key responsibilities:
* Calendar Management: Coordinate complex, demanding schedules for senior executives using Outlook, ensuring efficient diary management.
* Meeting & Travel Coordination: Organize numerous meetings and business trips within Europe, managing logistics and itineraries.
* Committee Support: Assist with annual committee events and prepare concise board packs for decision-making sessions.
* Mail & Email Handling: Manage incoming and outgoing correspondence, both physical and digital, for the team.
* Expense Reporting: Prepare and submit detailed expense reports in a timely manner.
* Call Management: Professionally handle and filter incoming calls, relay messages, and interact with high-profile external partners.
* Information Sharing: Collect, organize, and disseminate key information, ensuring stakeholders are well-informed.
* General Administration: Perform filing, photocopying, and document management tasks as needed.
* Team Collaboration: Work closely with two other executive assistants, fostering information sharing and mutual support.
The ideal candidate:
* Languages: Excellent level in French and English (both written and spoken).
* Experience: Demonstrable experience supporting senior-level executives in a fast-moving environment.
* IT Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Outlook.
* Organization: Outstanding time management, meticulous attention to detail, and strong communication skills.
* Team Work: A proactive team-player who thrives in fast-paced, cross-functional environment
What's in it for you?
* Join a highly respected investment company committed to employee well-being and professional growth;
* enjoy a competitive compensation package, including;
o lunch vouchers ;
o transit reimbursement ;
o comprehensive insurance coverage ;
o yearly bonus ;
o warrants and net expenses ;
o homeworking expenses ;
o company phone and laptop ;
o and more.
If you are seeking a long-term opportunity to leverage your skills in a world-class investment firm, where your contributions are valued and recognized, we encourage you to apply.
Ready to make your mark?
Apply now with the reference 000510379 and let Robert Half help you advance in your career. Discover what it means to be part of a supportive team where your expertise makes a real difference
Itineraries, Committee Support, Task Management, PowerPoint, Attention to detail, Filing, Business, Decision Making, Information Sharing, Scheduling, Stakeholders, Correspondence, Coordination, Coordination, Copier, MS Outlook, Fast Pace, Proactivity, Management, Expense Reports, Reporting, MS Excel, Cross Functionality, MS Office Suite, Call Management, Document management