What you will be doing Office Environment & Team Wellbeing: Create a comfortable, welcoming, and fully functional office space for our team and guests. This means proactively ensuring all areas, from meeting rooms to workstations, are tidy, ready for use, and contribute to a positive atmosphere. You'll also smoothly coordinate with facility managers, handymen, and other external service providers to address any maintenance needs or enhance our vibrant workspace. Front Office & Guest Relations: Be the first point of contact for guests and clients, creating a welcoming atmosphere and ensuring a professional representation of Berlin Bytes. Team Support & Event Management: Assist with preparing meeting rooms, and supporting internal & external events or workshops. This also includes managing audio-visual equipment and other devices to ensure they are fully operational, and providing proactive, on-site support to guarantee a seamless and positive atmosphere for every occasion. Administrative Support: Support managing office supplies inventory, coordinate incoming/outgoing mail and deliveries, and maintain organised records for office operations. Operational Assistance: Support basic financial administrative tasks, such as processing invoices and managing expense reimbursements, ensuring accurate record-keeping. We need you to have Must-Have’s: Customer Service Orientation: Proven ability to provide excellent service and create a welcoming environment for guests and colleagues. Prior Office Experience: Previous experience in a front office, administrative, or office management support role, especially within a fast-paced environment. Organisational Skills: Strong ability to manage administrative tasks, prioritise workload, and maintain an organised workspace. Communication Skills: Excellent verbal and written communication skills for interacting with internal teams, clients, and external partners (e.g., facility managers, handymen). Language Proficiency: Proficiency in both German (at least C1 level) and English (at least C1 level) for effective communication with our diverse client base and team. IT Literacy: Competence in using standard office software (e.g., Microsoft Office Suite, AI tools) and willingness to learn new tools (e.g. automation platforms, Project Management tools (Jira)). Proactive & Reliable: A self-starter attitude, taking initiative to solve problems and complete tasks with minimal supervision. Problem-Solving: Ability to handle unexpected situations calmly and find practical solutions, especially concerning office equipment and facilities. Selected Nice-to-Have’s: Basic Technical Aptitude: Familiarity with common office equipment and basic troubleshooting skills for AV systems, printers, etc. Interest in Tech/Software Industry: A genuine interest in the software development or tech industry and a desire to learn more about its operations. Benefits Benefits: Office located directly at Backfabrik. Flexible working hours to accommodate studies. Opportunity to gain real-world experience in a dynamic software development agency. Company Pension scheme. The usual perks: Work MacBook Pro, Double 4k Screen Setup. Company Day and Party once a quarter. Coffee/Tea & snacks and fruits. Team lunch and breakfast once a week. Dog friendly office. Job Practical Details: Location: Berlin, Germany Commitment: Part-Time (approx. 15-20 hours/week) Level: Working Student Salary: 15-17 €/h (depends on experience) About us We are Berlin Bytes. As a creative software development and consulting agency, we help businesses navigate the complexities of the digital landscape and unlock lasting value. Together with our clients we design, build, and scale innovative digital solutions & enterprise applications that deliver tangible results.