Sekretaer/in (EDV-Anwender/in)
Landstuhl, Germany
Ausschreibungsbereich
WHO MAY APPLY?
This is a re-announcement of vacancy announcement 25JAN0HUDHADD83619523. Applications for vacancy announcement 25JAN0HUDHADD83619523 are NOT valid for this announcement. Submission of a new application is required.
Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Army & Air Force Exchange Service (AAFES)-Europe within Germany
And
EXTERNAL Local National Applicants, who reside in Germany.
* In case of equal qualifications, a severely handicapped person or a person with equal status will receive priority consideration when their status is indicated on the application form. Such person must provide proof of their status when applying.
* Current employees, who are working part-time will receive priority consideration in accordance with the German law for vacancies with a higher number of weekly work hours, when equally qualified.
* Applicants who apply against this announcement will only be considered, when there is no employee, who has placement rights to this vacancy.
* You may claim Military Spouse of Family Member Preference.
Hauptaufgaben
Provides secretarial and administrative support to the Chief and NCOIC of the Department of Radiology at LRMC, ensuring efficient office operations and serving as the primary point of contact for clerical and administrative functions.
Manages civilian timecards, leave records, and monthly timesheets; coordinates TDY travel requests and vouchers; maintains competency assessment folders. Records and prepares minutes for staff, physician, and quality assurance meetings, and arranges conferences and appointments. Oversees incoming and outgoing correspondence, reviews for accuracy, and ensures proper routing.
Handles calls, visitors, and routine inquiries; resolves administrative issues and provides information as needed. Utilizes office automation software for correspondence, reports, and database management. Maintains supervisor's calendar, composes routine correspondence, and ensures compliance with procedural and grammatical standards.
Performs other duties as assigned.
Qualifikationsanforderungen
Explanations to the E&T Levels (Education & Training Levels) can be found at the following link:
https://portal.chra.army.mil/mnrs?sys_id=0a86e971cd2d2d10aaffb5ebb50f5ac9&view=sp&id=mnrs_kb_article&table=kb_knowledge
E&T Level I: 2 years of creditable experience as defined in A below PLUS 1 year of experience as defined in B below.
Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.
E&T Level II: 1 year of creditable experience as defined in A below PLUS 1 year of experience as defined in B below.
E&T Level III and above: No additional experience required.
Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.
Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.
Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled.
Auswahlkriterien auswählen
LANGUAGE PROFICIENCY LEVEL:
English AND German Language Proficiency Level C1 required.
You may test yourself for free at one of the various online providers, who offer tests under the 'Common European Framework of Reference for Languages' (CEFR).
C1 = Understand a wide range of longer and more demanding texts or conversations. Express ideas without too much searching. Effectively use the language for social, academic or professional situations. Create well-structured and detailed texts on complex topics.
Description of the Language Levels:
https://portal.chra.army.mil/mnrs?sys_id=13a66d71cd2d2d10aaffb5ebb50f5aa0&view=sp&id=mnrs_kb_article&table=kb_knowledge
* Experience with the use of common software and computer systems, carrying out routine office work (= Office Automation) is required.
Beschäftigungsbedingungen
* This is a temporary full-time position (38.5 hours/ week) until return of permanent incumbent, not to exceed 1 year.
* Relocation expenses are not authorized.
* Occasionally temporary duty travel (TDY) required.
* Knowledge of Medical Terminology desired.
THIS CONCERNS ALL EXTERNAL APPLICANTS:
* Generally, you must have been a resident in Germany for at least 12 months. Non-US citizen family members and German citizens are exempt from this requirement.
* Your permanent residence must be within Germany.
* Police Good Conduct Certificate (Polizeiliches Führungszeugnis): On initial appointment, or re-appointment after a break in service, candidates who have been selected for a position must present a police good-conduct certificate prior to appointment to the position. The applicant must obtain the certificate from the local resident registration office. The cost for the certificate is not reimbursable. Non-U.S. citizen family members, except German citizens are exempt from this requirement.
* Upon appointment with the U.S. Forces it is required to present two valid picture identifications to get access to the computer systems. Recognized documents are only: Personal ID (Personalausweis), Personal Travel Identification (Reisepass) and the European Union (EU) Driver's License (plastic card format). We recommend ensuring at the time of application that at least two of these documents are available or requested.
* Foreign National Screening (Sicherheitsüberprüfung): In accordance with U.S. Army Europe Regulation 604-1, within three days after appointment, a background check will be initiated to determine suitability for continued employment with the U. S. Forces in Germany. If results are unacceptable, employment will be terminated during the probationary period, or any time thereafter, if the background checks reveal that the employee constitutes a security risk.
* Foreign education may be accredited, please refer to the following websites for additional information: www.anabin.kmk.org or www.anerkennung-in-deutschland.de