The
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Office Administrative Assistant (f/m/d)
Workplace: Secretariat of Univ.-Prof. Dr. rer. nat. Hind Medyouf in the Clinic for Oncology, Haematology and Stem Cell Transplantation (Medical Clinic IV). Learn more
Key Responsibilities Provide comprehensive administrative and organizational support in both English and German Manage calendars, appointments, and travel arrangements Independent preparation, formatting, and editing of documents, presentations, and correspondence, including reports and scientific communication Independent planning and coordination of courses, meetings, seminars, events, and research projects Act as a liaison between the research laboratory and university administration Management of third-party funds (DFG, EU, etc.) Preparation and support for committee work and project proposals" Maintenance and updating of databases and website content related to teaching and research Interface function between scientific staff, administrative units and external partners Support onboarding of new members and general office management (in coordination with the Lab Manager)
Required Qualifications Vocational training (e.g. Kauffrau/Kaufmann für Büromanagement) or equivalent qualification. A university degree would be advantageous Full professional proficiency in English and German is required Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint) Experience in administrative tasks as well as appointment and travel organization is a plus Previous experience in a similar support role in an academic research or clinical environment Proficient use of academic tools (e.g. EndNote, BioRender, Prism, or similar) Intercultural competence and teamwork skills to contribute to an inclusive work environment Independent and structured way of working and discretion in handling sensitive information
We offer… An international, welcoming work environment Meaningful and engaging work to support the advancement of research to fight cancer Opportunities for personal and professional development through training programs Central location in the heart of Europe at the crossroads of Germany, the Netherlands, and Belgium, in a city with a vibrant student atmosphere, rich history, and culture 30 days of vacation per year for full-time employment A bonus of 3,000 euros for employees who help recruit employees in different sectors An attractive company pension scheme from VBL Education opportunities, including updating and upgrading Access to public transport In-house kindergarten (places subject to availability) Staff residences (places subject to availability and by arrangement) An onboarding app for new employees Extended opening hours in the staff restaurant