Role description
We are looking for a structured and solution-oriented Project Excellence Manager to support the continuous improvement of our project management practices and ensure the optimal use of project management tools—particularly Jira—across the organization. In this role, you will act as the central point of contact for Jira-related matters, supporting project teams, driving tool adoption, and fostering alignment to project management best practices. You'll work cross-functionally to ensure our digital toolset and methodologies empower teams to work efficiently and collaboratively.
Your Mission
Project Management Excellence
* Support project teams by consulting on efficient project management practices.
* Implement and improve frameworks, templates, and workflows that enhance project execution.
* Encourage adherence to defined project management standards and foster a culture of continuous improvement.
Tool Ownership and Enablement
* Take ownership of Jira and ensure its consistent and effective use across the organization.
* Provide guidance on the application of Jira and related Atlassian tools in different business contexts.
* Conduct training sessions, workshops, and develop self-service documentation to foster user enablement.
* Monitor system updates and enhancements, evaluate relevance, and roll out improvements to optimize tool performance.
Project Controlling:
* Develop and implement project controlling mechanisms to track progress and performance.
* Utilize Jira and other tools to monitor project timelines, budgets, and resource allocation.
* Analyze project data to identify trends, risks, and opportunities for optimization.
* Provide regular reports and insights to stakeholders to support informed decision-making.
Collaboration & Governance
* Build and lead a Jira Key User Community to encourage knowledge sharing and collaboration.
* Develop and maintain company-wide guidelines for tool usage and project workflows.
* Act as a bridge between business needs and technical tool capabilities.
Performance Monitoring & Optimization
* Regularly review tool usage and gather feedback from users.
* Analyze performance metrics and translate insights into actionable improvements.
Minimum Qualifications
* Bachelor’s degree in business informatics, business administration, computer science, or a related field.
* Minimum 3 years of experience in project management and tool administration.
* Deep expertise in Jira (Atlassian), including configuration, workflows, and user training.
* Experience in planning and conducting tool trainings and workshops.
* Strong interpersonal and communication skills, with the ability to work across functions.
* Native-level fluency in German and business-level proficiency in English.
Preferred Qualifications
* Experience implementing tool-based collaboration strategies and driving adoption.
* Expertise in Jira as both an administrator and trainer.
* Familiarity with additional Atlassian tools (e.g., Confluence) and project automation features.
* Analytical mindset with a proactive approach to workflow optimization.
* Experience building internal user communities or centers of excellence.
Why you'll love working here
* Exciting tasks in an internationally operating, growing family business with flat hierarchies
* Flexible working hours and home office options
* 4 weeks remote work from other EU countries
* 30 days paid vacation per year
* Salary bands for a fair corporate culture
* Monthly allowance of €50 for your BAV
* Annual 360° feedback loops with clear promotion criteria and an individual career path
* Responsibility from day one in a company that encourages personal responsibility and growth
* Regular company events such as summer party, Christmas party
* Paid team dinners or activities for each team twice a year
* Free parking right outside the door
* Perks and benefits: JobRad, subsidized lunch, subsidy for the Deutschlandticket, free language courses and discounted memberships at several gyms and for the Wellpass
* Fresh fruit, free drinks and snacks in the office
Our Process
* Initial Screen with the Recruiter
* Technical Interview with the Hiring Manager
* Challenge onsite
About us
At Arethia, we fuse our long-standing reputation with a continual push for progress. A rapidly expanding player in the flavour industry, Arethia specialises in delivering innovative taste solutions and co-creating products that consumers love. For more than 70 years, Arethia has been known for its close collaboration with customers and the highest quality standards. With over 250 employees spread across Germany, Switzerland, Dubai, and Indonesia, we aim to shape the future of flavours with a culture that values agility, transparency, and talent.