Your mission
As our HR Manager, you will play a key role in shaping the culture of a diverse and fast‑growing startup. You will support employees across our Berlin headquarters and international offices in London and Switzerland while strengthening our employer brand through effective recruitment for both junior and senior positions. You will also serve as the primary liaison for all operational HR matters with Schindler entities worldwide.
* Lead end-to-end recruitment for all roles across BuildingMinds' locations, including salary benchmarking and market research.
* Manage all termination processes, including employee communications, manager guidance, and preparation and negotiation of Settlement Agreements.
* Oversee organizational changes such as promotions, internal transfers, and exits.
* Act as the main point of contact for Schindler HR teams and coordinate established processes for internationalization (UK, Switzerland, Australia).
* Design, implement, and manage commission structures and variable compensation schemes for multiple teams.
* Administer annual bonuses, Long-Term Incentive Plans, and sales bonus calculations and payouts.
* Lead the annual salary review cycle, including salary gap analysis and execution of salary adjustments.
* Act as a strategic advisor and coach to leadership, supporting them with team structuring, performance conversations, promotions, and complex employee relations matters.
* Manage performance processes, including yearly calibration sessions and midyear review preparation.
* Address employee concerns and support change management through regular 1:1 conversations.
* Represent HR in internal and external audits (e.g., ISO
* Oversee the company's mentoring program.
* Develop, update, and maintain HR policies, procedures, employee handbooks, forms, and templates
* Be the first point of contact for employees on all operational HR topics, such as on- and off-boarding, parental leave, work permits, absence management, payroll, HR policies and labor law.
* Handle payroll for all BuildingMinds employees, in collaboration with our CFO and our external payroll provider.
* Manage the HRIS, Personio, and employee data, including maintaining accurate employee records and ensuring compliance with data privacy regulations.
* Maintain equipment, IT software and hardware, give IT administration support, act as contact person between employees and outsourced providers.
Your profile
* Bachelor's degree or equivalent education in Business Administration, Human Resources, or a related field.
* Minimum 4 years of solid experience in HR administration and operations.
* Fluent language skills in English and German.
* Experience with handling payroll in Germany.
* A people centric mindset with strong empathy and focus on employee needs.
* Friendly, open, and trustworthy communication style suited for a diverse and multinational environment.
* A hands-on mentality, are a team-player, and feel comfortable with multi-tasking in a rapidly changing environment.
* Exceptional attention to detail and commitment to high quality work.
* Strong organizational, written, and verbal communication skills.
* High interest in changes in labor laws and regulations to ensure that the company is following all applicable laws.
* Ability to work under pressure and handle multiple priorities simultaneously.
* Up to date knowledge of HR laws and regulations, ensuring compliance across all HR practices.
* High degree of confidentiality and professionalism when managing sensitive information.
* Proficiency with Microsoft Office tools.
* Based in Berlin.
Why us?
* Opportunity to work with a diverse team with people from all over the world, with a supportive atmosphere.
* A hybrid work policy (3 days a week in the offce)
* A modern office environment
* Apple latest technology for your best efficiency
* The opportunity to shape building sustainability
* Urban Sports Club membership
* BVG subsidy
* A variety of snacks and drinks in the office