Verwaltungsang. (Einkauf/EDV-Anwender/in)
Landstuhl, Germany
Ausschreibungsbereich
WHO MAY APPLY?
Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany.
AND
EXTERNAL Local National Applicants, who reside in Germany.
Hauptaufgaben
Serves as the Administrative Assistant for the Logistics Division at Landstuhl Regional Medical Center (LRMC).In this capacity, the incumbent is responsible for the performance of all administrative support functions withinthe Division. Maintains and orders office supplies. Performs a variety of administrative, clerical and officeautomation duties which support the programs that fall under the Administrative Officer's control. Performs secretarial duties. Other duties as assigned. May perform occasional duty related travel.
Personnel & Time Management:
•Manage personnel actions for both military and civilian staff (hiring, evaluations, awards, position descriptions).
•Maintain and track training records, ensuring completion and updates to databases.
•Serve as the primary point of contact for time and attendance, processing timecards in ATAAPS/DCPS for personnel, including local national employees.
•Advise supervisors and employees on timekeeping regulations and resolve related issues.
•Minutes and notes recording from various committees and meetings
Communications & Correspondence:
•Manage incoming and outgoing correspondence, screening and routing as needed.
•Draft responses to routine inquiries and assist with the preparation of official documents.
•Serve as a point of contact for phone calls and visitors.
•Maintain and manage the Chief of Behavioral Health'sLogistics' calendar, scheduling meetings and appointments.
Office Automation & Reporting:
•Utilize various software programs to create reports, presentations, and documents.
•Maintain and organize both electronic and physical records, ensuring timely follow-up on action items.
•Ensure all work is accurate, grammatically correct, and properly formatted.
Qualifikationsanforderungen
Explanations to the E&T Levels (Education & Training Levels) can be found at the link "Description of the Education & Training Levels".
https://portal.chra.army.mil/mnrs?sys_id=0a86e971cd2d2d10aaffb5ebb50f5ac9&view=sp&id=mnrs_kb_article&table=kb_knowledge
C-05:
E&T Level I: 2 years of creditable experience as defined in A below PLUS 1 year of experience as defined in B below.
Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.
E&T Level II: 1 year of creditable experience as defined in A below PLUS 1 year of experience as defined in B below.
E&T Level III and above: No additional experience required.
Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.
Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.
Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled.
Auswahlkriterien auswählen
Language level B2 required in English. Language proficiency in German and experience in a medical setting preferred, but not required.
General Information for LN Job Announcements - please read:
https://portal.chra.army.mil/mnrs?sys_id=77e3ac4a5ce32110924578e08ba9227c&view=sp&id=mnrs_kb_article&table=kb_knowledge
Beschäftigungsbedingungen
• Employee may perform the work at a location away from the regular worksite (e.g. at home) on a non-routine, ad-hoc basis. This includes work performed to complete a short-term special assignment or to accommodate special circumstances.
WE OFFER:
- a global employer who stands for cultural diversity and equal opportunities
- employment in an international environment with a welcoming atmosphere
- high level of job security and attractive pay under German tariff agreements (CTA II; Protection Agreement) including, but not limited to, the following tariff entitlements:
- 30 days of annual leave; 36 days for severely handicapped employees (additional time-off on 24 & 31 December per tariff agreement)
- vacation and Christmas pay (total of 13 monthly salaries)
- various additional social benefits (e.g., employer pension scheme through Allianz group insurance; property accrual payments)
Beyond the tariff agreement,
- usually time off on 8-9 U.S. holidays due to work hour redistribution (governed by shop agreement)
- employer-specific programs for flexible work schedules; mobile work; length-of-service/performance awards
- health promotion and fitness programs, including free use of employer-run fitness centers.