Sachbearbeiter/in (Informationswesen) Wiesbaden, Germany Ausschreibungsbereich WHO MAY APPLY: Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany and EXTERNAL Local National Applicants, who reside in Germany. Hauptaufgaben 1. Plans, coordinates and directs accomplishment of various programs and functions that relate to records management, publications and printing and duplicating matters. Oversees and coordinates the processes involved in the acquisition, distribution, and use of publications and forms. Analyzes and advises management on the implications of new or augmented directives and regulations on existing records management and publications and printing programs. Provides technical instructions and advice to customers and staff, and participates in on-site evaluation visits to ensure compliance with existing policy. As directed by the supervisor, areas of interest include but are not limited to the following: a. Manages the Army Record Information Management System (ARIMS) for the directorates and agencies within the USAG Wiesbaden area of responsibility. Develops survey schedules for records management evaluation visits. Conducts on-site evaluations to assess the effectiveness of administrative control systems such as those designed to support the ARIMS. This includes, but is not limited to, managing organizational records lists, issuing data calls, performing management surveys and visits to assess compliance with higher-level directives and regulations, and providing customer assistance. Serves as an instructor by holding formal training sessions in various subprograms of records management with special emphasis on ARIMS, correspondence management and cost control for printing and duplicating matters. Prepares training aids, lecture outlines, briefing slides, and lesson plans. On request, provides one-on-one training and small- group training both within the office and at the requester's location. Keeps statistics on the number of personnel trained. Evaluates and approves command wide lists of selected file numbers to comply with higher-level guidelines. Reviews and approves command wide transmittals (SF Form 135) for the retirement of long term records and ensures correct retirement procedures are implemented. Applies knowledge and ability in developing and implementing records management directives that meet the requirements of various organizational elements. Evaluates program effectiveness by making sound recommendations to modify or revise procedures to ensure effective and economical programs. Prepares written evaluations of command compliance with records management policy, recommends solutions to problems in program management, and suggests ways to improve existing business practices. b. Printing and Duplicating Management: Provides assistance and advice to requesters on how to revise the material or the request (for example, eliminate color, request fewer copies) to gain approval for printing and duplicating services. Reviews all printing and duplicating requests for correctness. Logs all printing and duplicating requests into a database and maintains file copies of approved requests. Manages printing and duplicating funds and maintains customer data base regarding usage of funds, and provides cost ceiling information to Budget Specialist and/or higher headquarters as required. 2. Performance of the following subprogram elements will be required: a. Privacy and Freedom of Information Act: Administers the Freedom of Information Act (FOIA) and the Privacy Act (PA) programs by receiving and logging incoming FOIA and PA requests into the Army in Europe, Freedom of Information Act System. Refers FOIA requests to appropriate office (custodian of records) setting up a deadline for response to FOIA requester. Provides specific guidance to each office for a release of requested information (record). Consults legal adviser, if custodian of records recommends a denial of requested information, before forwarding the record to the Initial Denial Authority (IDA) for final release determination. b. Publications/Directive Management: Serves as publications manager for the commands created publications/directives. Ensures that local command publications are current and include only policy and procedures unique to the command. Converts local command publications and blank forms to electronic media (EM) if appropriate and encourages use of EM to publish organizational information and periodicals. Maintains an index or electronic database of command's current publications and blank forms. c. Forms Management Program: Serves as forms manager for the command's created forms. Ensures that locally created forms are current and do not duplicate the function of a higher echelon form. Evaluates requests for proposed new command forms and encourages proponents to publish forms only electronically, if appropriate. Ascertains that command forms being used to collect personal data (that is, social security number, etc.,) include Privacy Act statement which meets the requirements of the law. d. Periodicals Management: Reviews command developed periodicals for the content which must be devoted exclusively to the mission of the publishing activity or command. Organizes annual Periodicals Review Board that includes key members of command's staff personnel (for example, G-1, G-2/3, Resource Management, Public Affaires) to evaluate command periodicals for mission essentiality and cost effectiveness of each publication. Notifies proponents of periodicals of the results determined by the Periodicals Review Board members. e. Correspondence Management: Implements Department of the Army policies, procedures, and standard formats for preparing and processing Army correspondence. Prepares training aids and lesson plan to assist Army personnel in correspondence management. f. Reports Control: Plans, implements and administers the command information management reports control program involving jurisdiction over recurring, one-time and exempt internal and external reports. Serves as the information management reports control officer for reports generated by USAG BENELUX and provides staff supervision over reports control activities of subordinate commands and assigned units. Evaluates proposed reports to ensure that reports management objectives are met: e.g., evaluates the need, timing, adequacy and alternatives for each reporting requirement. Maintains a list of recurring information requirements for which the USAG BENELUX is the proponent or preparing agency. Approves/disapproves the citation of exemptions listed in the governing regulation. Advises on the availability of data and the most efficient methods to collect and compile the data. Provides guidance on management information control policies. g. Office Symbols: Prescribes policy and procedures on the use of office symbols. Establishes requirements and control on the use of office symbols within the command. Ensures that office symbols are implemented in accordance with applicable directives. Provides guidance and assistance to staff offices, subordinate commands, assigned units, and other activities on the creation and termination of office symbols. Approves/disapproves new office symbols. Updates and publishes office symbols directive for the USAG Wiesbaden to include indirect garrisons. Performs other duties as assigned. Qualifikationsanforderungen Description of the Education & Training Levels: https://portal.chra.army.mil/mnrs?sys_id=0a86e971cd2d2d10aaffb5ebb50f5ac9&view=sp&id=mnrs_kb_article&table=kb_knowledge C-5: E&T Level I: 2 years of creditable experience as defined in A below PLUS 1 year of experience as defined inB below. Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below. E&T Level II: 1 year of creditable experience as defined in A below PLUS 1 year of experience as defined inB below. E&T Level III and above: No additional experience required. Current employees who have served one year in the same or similar occupation are qualified for the next higher grade. Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc. Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. C-5a: E&T Level I: 2 years of creditable experience as defined in A below PLUS 2 years of experience as defined inB below. Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below. E&T Level II: 1 years of creditable experience as defined in A below PLUS 2 years of experience as defined in B below. E&T Level III: 1 year of experience as defined in B below. E&T Level IV: No additional experience required. Current employees who have served one year in the same or similar occupation are qualified for the next higher grade. Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc. Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years. C-6: E&T Level I: 2 years of creditable experience as defined in A below PLUS 3 years of experience as defined inB below. E&T Level II: 1 years of creditable experience as defined in A below PLUS 3 years of experience as defined in B below. E&T Level III: 2 years of creditable experience as defined in B below. E&T Level IV: 1 year of creditable experience as defined in B below. E&T Level V: No additional experience required. Current employees who have served one year in the same or similar occupation are qualified for the next higher grade. Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc. Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years. * Office automation skills required. *Applicant must be in the possession of a valid driver's license class B. LANGUAGE PROFICIENCY LEVEL: English Language Proficiency Level C1 AND German Language Proficiency Level B1 required. You may test yourself for free at one of the various online providers, who offer tests under the 'Common European Framework of Reference for Languages' (CEFR). Description of the Language Levels: https://portal.chra.army.mil/mnrs?sys_id=13a66d71cd2d2d10aaffb5ebb50f5aa0&view=sp&id=mnrs_kb_article&table=kb_knowledge Auswahlkriterien auswählen General Information for LN Job Announcements - please read: https://portal.chra.army.mil/mnrs?sys_id=77e3ac4a5ce32110924578e08ba9227c&view=sp&id=mnrs_kb_article&table=kb_knowledge Beschäftigungsbedingungen Position may be filled at the C-5, C-5a or at the full performance level, C-6. Incumbent may be non-competitively promoted to the next higher or full performance level in accordance with regulatory requirements, upon completion of required training, and recommendation of supervisor. *Occasionally temporary duty travel (TDY) required (10%). We offer: - a global employer who stands for cultural diversity and equal opportunities - employment in an international environment with a welcoming atmosphere - high level of job security and attractive pay under German tariff agreements (CTA II; Protection Agreement) including, but not limited to, the following tariff entitlements: - 30 days of annual leave; 36 days for severely handicapped employees (Additional time-off on 24 & 31 December per tariff agreement) - vacation and Christmas pay (total of 13 monthly salaries) - various additional social benefits (e.g., employer pension scheme through Allianz group insurance; property accrual payments) Beyond the tariff agreement, - usually, time off on 8-9 U.S. holidays due to work hour redistribution (Governed by shop agreement) - employer-specific programs for flexible work schedules; situational mobile work; length-of-service/performance awards - health promotion and fitness programs, including free use of employer-run Fitness centers