Purpose
Assist and support the (Senior) Project Manager/Director with planning, executing and tracking projects and project demand within the respective function.
Key Accountabilities
Project Team Support
* Provide support to the project team in the clarification of the objectives and operations for projects or program. This includes handling the logistics of the project (e.g. making agendas, developing and coordinating the material to be used for the project, laying out reports, preparing presentations and communication drafts and setting up workshops, etc.).
* Attend meetings or programs to take minutes, collect information and prepare correspondence for participants. Maintain and update websites that are related to the project or program.
* Access databases and input results from surveys and focus group recruitments. Develop and present project proposal ideas. To develop such proposals, conduct extensive research and record data.
* Carry out periodic inspections of the project along with the project manager. Assess work carried out in accordance with company procedures and policies. Check that materials are properly used; requirements or other regulations are complied with and schedules are followed. If any problems or conflicts occur, bring them to the attention of the project manager and update the project plans, if necessary, to accommodate any changes to the project.
* Ensure continuous learning with respect to project management and communication methods.
Financials and Controlling
* Track, analyze and prepare the monthly project cost reporting.
* Ensure compliance with GWP and HR Standards
Individual key responsibilities
* Support maintenance and data correctness in reporting solution with administrative assistance in filling in the project details and reviewing demand to assess the maturity level.
* Train employees from the project managerial tools, templates and standard processes.
* Track completion of actions points resulting from senior management meeting and gathering alike.
Knowledge, Capabilities and Experience
* Ability to work in a fast-paced environment with different international cultures
* Good numerical and analytical skills, experience in finance ideal
* Very good communication skills, especially when interacting with different levels of business
* Ability to travel, domestic or international, as required
* Fluent English and German (verbal and written)
* Strong MS-Office skills (Word, Excel, PowerPoint)
* Preferred prior exposure to project managerial tools or practises
Qualifications
1. Four-year college or university degree with focus on Business Administration, Communication or IT or related areas, or equivalent combination of education and experience
2. Minimum of 1-2 years of progressive work experience in project management